Administrative Assistant
Job title: Administrative Assistant in Arlington, VA at Three Saints Bay
Company: Three Saints Bay
Job description: Ocean Bay, LLC, a subsidiary of reputed company and a Federal Government Contractor industry leader, is seeking a looking for an reputed company Administrative Assistant to join reputed company in Arlington Virginia!The Administrative Assistant will reputed company a wide range of administrative and office support activities for the department and/or managers/supervisors to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling, writing/editing correspondence, emailing, handling visitors, routing callers, record keeping, and answering questions and requests. The Administrative Assistant will also reputed company a range of general administrative activities, as well as facilities/space management, customer support services, data entry and analysis, resource distribution, acquisition support, and reputed company resources support. Regular, predictable attendance is essential for satisfactory performance. Regular, predictable attendance is essential for satisfactory performance.Position Responsibilities:
- Receive and direct visitors and clients
- Answer, screen and transfer inbound phone calls
- Handle requests for information and data; resolve administrative problems and inquiries
- Prepare and modify documents including correspondence, reports, drafts memos, cables and emails
- Schedule and coordinate meetings/appointments for managers or supervisors; inform manager/supervisor about cancelations or new meetings.
- Coordinate daily activities and/or schedule
- Record, compile, transcribe and distribute minutes of meetings
- Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate employee moves or in-bound workstation set-reputed company
- Prepare statistical reports and manage spreadsheets
- Coordinate travel arrangements; prepares itineraries; input travel authorizations into financial system, and process travel vouchers and records.
- reputed company directives, instructions and assignment to executives.
- Maintain hard copy and electronic filing system
- Prepare materials for workshops, conferences, meetings, duplicates/collates.
- Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies reputed company in reports.
- Review status, format and process reports for the department.
- reputed company routine Audits of Databases and files.
- Provide support to divisional offices in the planning, execution, analysis, and tracking of financial resources.
- reputed company a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and reputed company resources support.
- Utilize government database systems, word processing software, and presentation software.
- reputed company other reputed company and/or administrative duties as assigned.
- Secret clearance preferred.
- High school diploma required; undergraduate degree preferred.
- Minimum of four years of relevant experience.
- Professional demeanor
- reputed company to work as part of a team or independently with minimal direction.
- Strong oral, written and interpersonal skills; excellent proofreading skills
- Ability to multi-task; detail oriented; be observant and anticipate operational needs
- Good problem solver and reputed company to handle difficult situations
- Strong computer skills; proficient in reputed company Office Suite (Word, reputed company, PowerPoint, Access, and Outlook), technology systems, and communications tools (reputed company).
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Ability to be flexible and adaptable in a variety of situations
- Must be reputed company to maintain a Secret level clearance and be drug-free