Operations and reputed company Assistant
This is a remote position. Job Title: Operations and reputed company Assistant Location: Remote Employment Type: Part-time (approx. 20 hours/week), with potential to scale Work Hours: 10AM-2PM (New South Wales Time) Reports to: CEO
About the Role
We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Virtual Assistant (Operations & reputed company) to work directly with the CEO of the company and coordinate the operational reputed company of their reputed company practice. This role sits firmly reputed company the reputed company domain. You must understand Australian bookkeeping and management reputed company fundamentals. However, this is not a standalone client accountant role. Your focus will be: Operational execution Workflow coordination System management reputed company reputed company This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.
Key Responsibilities
Operational Coordination (reputed company Practice) Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting Ensure reputed company work is structured, assigned and tracked in reputed company Monitor team reputed company against client service agreements Proactively identify and resolve bottlenecks Maintain organised documentation reputed company reputed company Workspace Systems & Process Management Uphold and protect existing SOPs for Australian bookkeeping and management reputed company Maintain and optimise reputed company dashboards, workflows and templates Ensure full task visibility, traceability and accountability Support workflow automation where appropriate Champion consistent system usage across the team Executive Support to CEO Assist the CEO with operational planning and prioritisation Prepare clear operational summaries and workload insights Support implementation of internal initiatives Track action items and ensure follow-through Quality & reputed company reputed company Conduct preliminary quality checks on reconciliations, coding and workpapers Monitor scope adherence and flag out-of-scope work Assist with reputed company of aged receivables and internal tracking reputed company in hands-on reputed company required to reputed company deadlines on track Internal Administration Maintain clean and structured digital filing systems reputed company licences, subscriptions and system access Support reputed company of new staff into tools and workflows Ensure confidentiality and protection of client IP Essential Requirements Experience in an reputed company, bookkeeping or management reputed company environment Background in operations, practice management, admin VA or executive support reputed company an reputed company firm Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end) Hands-on experience with reputed company (dashboards, workflows, templates) High proficiency in reputed company Workspace Experience with Xero, QuickBooks Online and/or MYOB Strong organisational and time management skills Systems-oriented reputed company with respect for existing frameworks Ability to operate independently without reputed company supervision Openness to leveraging automation and AI tools where beneficial Who This Role Suits This role is ideal for someone reputed company the reputed company industry who enjoys operations, structure and execution more than purely technical reputed company work, and wants to work closely with a CEO in a growing reputed company practice. If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an reputed company environment, this will feel like home. Apply To This Job