Project Manager for University Policy Management (Hybrid) - Chancellors Office

Scheduled Hours 37.5 Position Summary Washington University seeks a project manager to support the implementation and day to day operations of the University’s policy management framework, including development of the initial policy inventory and rollout of a new policy management system. This role focuses on coordination, documentation, and process execution rather than policy ownership or interpretation. The project manager reports to the Associate Chief of Staff and Executive Director in the Office of the Chancellor and supports policy owners, stewards, and review committees by coordinating workflows, maintaining records, and assisting with implementation of tools and processes that enable consistent, transparent policy management across the institution. The position supports the implementation and ongoing administration of the University’s enterprise policy management framework, enabling consistent and transparent policy governance across schools and administrative units. The position may also support select operational and administrative initiatives within the Office of the Chancellor that relate to governance, documentation, and institutional records.

Job Description

Primary Duties & Responsibilities: Policy System Implementation and Management Develop and maintain the project implementation plan for the policy management system rollout, including project timelines, milestones, deliverables, and stakeholder responsibilities. Assist with implementation of the University’s policy management tool, including system configuration support, user coordination, testing, and documentation. Track implementation milestones, risks, and dependencies related to the policy management system rollout and ongoing management. Serve as a liaison between the Chancellor’s office and policy owners, the Policy Evaluation Committee, as well as system vendors or IT partners on implementation-related matters. Coordinate cross-functional stakeholders, including policy owners, governance committees, IT partners, and system vendors to support successful system implementation and adoption. Monitor project risks, issues, and change requests, escalating implementation challenges and recommending solutions to maintain project timelines. Support system testing, training coordination, and rollout activities, including development of user guidance and documentation. Policy Process Coordination Coordinate policy development, revision, and review workflows using established templates, timelines, and procedures. Track policies through development, committee review, approval, and publication stages. Support policy review committees by preparing materials, tracking feedback, and documenting outcomes. Maintain standardized policy development tools, worksheets, and guidance materials. Support administration of the University’s policy governance framework by coordinating review cycles, approval processes, and documentation standards. Documentation, Records, and Repository Management Support the development and maintenance of the University’s centralized policy inventory, including collecting, organizing, and validating policy information from schools and administrative units. Coordinate data entry, document migration, and quality checks associated with standing up the policy inventory. Post and edit policies on the policy inventory website. Maintain the University’s policy repository, including version control, archiving, and accessibility. Coordinate recurring policy review cycles and maintain policy calendars. Document approvals, decisions, and supporting materials to ensure audit readiness. Ensure policy records are complete, accurate, and consistently formatted. Identify opportunities to improve policy management processes, workflows, and documentation standards to enhance efficiency and transparency across the institution. Stakeholder Support and Communication Provide procedural guidance to policy owners and stewards regarding process steps, documentation requirements, and timelines. Assist with preparation of summaries, reports, and briefing materials for leadership. Support communications related to policy updates, rollouts, and system use. Respond to policy-related inquiries and route questions appropriately. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or table Repetitive wrist, hand or finger movement Ability to move to on and off-campus locations Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor's degree Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (5 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Required Qualifications: Bachelor’s degree and five years of experience in project management, coordination, policy support, compliance work, and/or system implementation.

Preferred Qualifications

Experience working with document management systems, databases, or workflow tools. Higher education experience, including work on committees and system-wide change management.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Analyze Information, Collaboration, Confidentiality, Detail-Oriented, Document Management Tools, Meeting Deadlines, Office Systems, Prioritization, Problem Solving, Process Improvements, Project Coordination, Project Management, Sound Judgment, Spreadsheets, Verbal Communications, Workplace Organization, Written Communication Grade G14 Salary Range $75,200.00 - $128,800.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits

Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish) Apply To This Job