Invoice Processing Clerk

Holland Partner Group is a company focused on residential accounting, and they are seeking an Invoice Processing Clerk. The role involves processing invoices, monitoring accounts receivable, and maintaining compliance with company procedures.

Responsibilities

• Enter and process invoices for purchase order (PO) required vendors, ensuring accuracy, alignment with purchase orders, and that documentation is received and recorded in a timely manner across multiple databases
• Process invoices for non-PO vendors in accordance with company guidelines, ensuring appropriate coding, approvals, and supporting documentation are obtained
• Monitor AR aging reports for designated vendors, following up on outstanding balances, coordinating with vendors and internal teams to resolve issues, and identifying and escalating aging concerns
• Setup and maintain all Yardi system service contracts
• Research, investigate, and resolve invoice issues, discrepancies, and inactive vendors
• Maintain electronic files according to Holland Standard Operating Procedures
• Collaborate with on-site staff to reconcile issues and discrepancies
• Complete all weekly/monthly KPI reporting
• Identify opportunities for process improvements and provide recommendations to the Accounting Operations Supervisor to enhance efficiency, accuracy, and consistency
• Ensure compliance with Holland policies and procedures
• Attend and participate in training programs as required
• Represent Holland Partner Group in a professional manner at all times
• Perform all other duties as directed and assist the overall team effort

Skills

• High School Diploma or equivalent is required
• Six (6) months experience in a data entry or administrative role required
• Ability to perform basic to intermediate mathematical functions
• Strong verbal and written communications skills
• Ability to accurately perform multiple tasks in a complex and fast-paced operating environment while maintaining a strong attention to detail
• Competency in Microsoft Word, Excel, and Outlook
• Strong customer service orientation
• Excellent organizational and analytical skills
• Ability to work well with others
• Ability to lift or move up to twenty (20) pounds
• Hearing and visual ability to observe and detect signs of emergency situations
• Fluency in English both verbally and non-verbally
• A college degree in accounting or other related coursework preferred
• Experience in residential or commercial property management preferred
• Computer literacy and familiarity with property management systems, including Yardi software, preferred

Benefits

• Health care benefits (Medical, Dental, Vision, HSA, FSA)
• Income replacement (Long-term Disability)
• Retirement savings through our 401(k), including employer match
• Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA)
• Employee Assistance Program (EAP)
• Tuition Reimbursement
• Paid Time Off (PTO)
• State mandated Paid Sick Leave
• Paid holidays
• Volunteer Time Off (VTO)
• Generous Sabbatical after every 5 years of service
• Opportunities to share in the success of the company through our profit share programs

Company Overview