Receptionist - Accounting Support

About the position Waltonen is seeking to add a highly organized Receptionist to support daily office operations while assisting with basic accounting and financial administration. This role combines administrative coordination with financial support responsibilities including accounts payable, accounts receivable, invoice processing, and reconciliation.

Responsibilities

• Provide general administrative and executive support to leadership and internal teams
• Manage calendars, schedule meetings, and coordinate appointments
• Maintain organized filing systems for documents, records, and company files
• Manage document preparation, formatting, and distribution
• Perform accurate data entry and maintain internal records and databases
• Support office management activities and ensure smooth daily operations
• Serve as a point of contact for internal and external inquiries and provide customer service support
• Utilize Microsoft Office (Word, Excel, Outlook, PowerPoint) for documentation, reporting, and communication
• Process accounts payable and accounts receivable transactions, review, verify, and process invoices in a timely manner
• Assist with billing activities and payment processing
• Track and reconcile expenses, invoices, and payments
• Maintain accurate records of financial transactions and supporting documentation
• Support credit and collections activities when necessary
• Assist with bookkeeping functions and general ledger support

Requirements

• Previous experience in administrative support, office administration, or accounting support
• Experience with accounts payable, accounts receivable, or bookkeeping tasks preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Excellent organizational and time management skills
• Strong attention to detail and accuracy when handling financial data
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• High level of professionalism and ability to maintain confidentiality

Nice-to-haves

• Experience using accounting software or ERP systems (QuickBooks, E2, Deltek, etc.)
• Basic understanding of accounting principles and financial processes
• Experience supporting both administrative and financial functions within an office environment

Benefits

• Medical, Dental & Vision Insurance
• Vacation and Holiday pay
• Employer matching 401K
• Overtime Pay: Time and a half after 40 hours
• Hybrid work schedule after 90 days for eligible positions
• Tuition Reimbursement
• Flexible Spending Programs (FSAs)
• Short-Term & Long-Term Disability Insurance
• Employee Referral Program
• Additional Voluntary Benefit Programs
• Off-site company events & Employee Luncheons

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