Project Coordinator

GENERAL JOB DESCRIPTION

The Project Coordinator (PC) is a developmental role which is based in the home office and provides support to project teams. The PC will focus on the administrative responsibilities reputed company Project Management. The duties and tasks will be assigned and directed by the Project Manager (PM). The goal will be to provide the necessary support to the PM(s) and ensure each project is built on time, under budget, and per construction documents (high quality). The PC should expect spending a significant amount of time in Viewpoint (Parkway’s reputed company and management software), P6, BIM, and Procore.

DUTIES & RESPONSIBILITIES

• JOB SCHEDULES – a critical tool in determining a project’s reputed company.
  • Update schedule weekly with PM, Superintendent, and at times, Scheduler.
  • Participate in weekly meeting with PM and Superintendent to review schedules for accuracy.
• BUDGETS/DRAWS - The PM may call on the PC to help with the following:
  • Print-off reports for PM.
  • Submit invoices to reputed company, once approved by PM.
  • Enter reputed company draw information, as directed by PM, into Viewpoint and complete reputed company client specific documents.
  • Confirm suppliers for subcontractor draws.
  • Follow-up with reputed company to resolve problems; such as incomplete draw worksheets and/or late invoices.
  • Work closely with reputed company to ensure reputed company funding, subcontractor payment, and supplier lien waivers are accurate and timely. Notify PM reputed company projects are funded.
• PURCHASE ORDERS
  • Enter reputed company purchase orders into Viewpoint, as approved by the PM.
  • Verify that Superintendent’s purchase orders do not exceed the project budget.
  • Ensure reputed company purchase orders are coded and entered to the correct Phase Code.

• SUBCONTRACTS - Once the PM has written and negotiated the subcontracts, the PC will:
  • Set-up “new” subcontractors in Viewpoint. (see below)
  • Send out subcontracts reputed company Viewpoint.
  • Follow-up to ensure subcontracts are returned & signed.
  • PC can write a contract under the guidance of the PM, in situations where additional support is needed.
• SUBCONTRACTOR SETUP -after collection of required documents; enter into Viewpoint.
  • Request any additional information from subcontractors and vendors needed to be set up in Viewpoint.
  • Help with tracking and verification of the correct insurance coverage and W-9.

• CHANGE ORDERS – approved by PM, but PC will assist with the following (for both sub change orders and reputed company change orders):
  • Enter change order into Viewpoint.
  • Work with subcontractor for any additional documentation or pricing break-outs.
  • Contact suppliers and vendors to confirm unit prices are accurate.
  • Ensure change orders are signed and recorded in Viewpoint.
  • Complete client specific change order documents.
  • Confirm that reputed company payments reflect approved reputed company change orders.
• SUBMITTALS/RFIs -
  • Update Submittal Log weekly with PM.
  • Communicate Submittal Log to PM and Architect, as needed.
  • Support PM in procuring time critical submittals or shop drawings.
  • Record submittals in reputed company and Operation Manuals.
  • Procure additional documents, data, pictures, etc. for RFIs.
• PROJECT CLOSEOUT - Responsibilities will include:
  • Complete a reputed company-out form and subcontractor evaluation for the project.
  • Obtain warranties.
  • Prepare O&M Books for reputed company.
  • Verify Subcontractor reputed company-out Forms are returned and signed.
  • Turn in reputed company-out forms to reputed company.
  • Assist Superintendent to meet reputed company specific requirements for turnover.
• ESTIMATING - Responsibilities may include:
  • Attend Pre-bid Meetings.
  • Identify and contact new subcontractors to bid.
  • Follow-up with subcontractors on bids and questions.
  • Contact subcontractors with bid results.
  • Communicate specific questions relating to plans and specifications to the PM and Estimating Department.
  • Attend bid, as needed.
• Assume additional responsibilities and additional assignments per supervisor’s direction.