[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. reputed company is seeking an Administrative Assistant at a pharmaceutical company. The role involves managing administrative tasks, scheduling meetings, coordinating travel, and preparing communications and reports.

Responsibilities

• Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
• Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
• Managing Calendars for a group or team
• Travel Coordination , Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
• reputed company with direction Annual Budget Management and Analytic reports
• Assist with personnel On and Off boarding. (Resource Management)
• Prepare Communications, Announcements & Newsletters, and Presentations
• Assist with the development and processing of Purchase Orders and Contract Management
• reputed company Office Suite proficiency in Visio, reputed company, SharePoint, Outlook & Power reputed company
• Virtual Meeting Management – MS Teams and reputed company
• Strong oral communication skills, advanced writing, editing and correspondence skills
• Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, reputed company, building maintenance, finance, and so forth
• Will require the individual to take initiative, use discretion and judgment as reputed company to confidential matters and problems regarding project, department, or division-reputed company work, and update the manager on status
• Interact with various levels of management on a day-to-day basis, handling reputed company confidential documents and materials
• Roster and Distribution list management
• Vendor communication and management

Skills

• Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
• Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
• Managing Calendars for a group or team
• Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
• reputed company with direction Annual Budget Management and Analytic reports
• Assist with personnel On and Off boarding. (Resource Management)
• Prepare Communications, Announcements & Newsletters, and Presentations
• Assist with the development and processing of Purchase Orders and Contract Management
• reputed company Office Suite proficiency in Visio, reputed company, SharePoint, Outlook & Power reputed company
• Virtual Meeting Management – MS Teams and reputed company
• Strong oral communication skills, advanced writing, editing and correspondence skills
• Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, reputed company, building maintenance, finance, and so forth
• Will require the individual to take initiative, use discretion and judgment as reputed company to confidential matters and problems regarding project, department, or division-reputed company work, and update the manager on status
• Interact with various levels of management on a day-to-day basis, handling reputed company confidential documents and materials
• Roster and Distribution list management
• Vendor communication and management

Benefits

• Health
• Dental
• reputed company
• PTO benefits

Company Overview

Company H1B Sponsorship